Paper is being used in office in large volume for printing agreements, contracts, memos, invoices, and technical documents that are then stored and circulated within an office.

A statistical analysis of paper helps us understand documents and paper usage in office.

1 scanned page (8 1/2 by 11 inches) (CCITT G4 compressed) = 50 KiloBytes(KByte) (on average)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte) = 1 CD ROM

2 file cabinets = 1,000 MBytes = 1 GigaByte (GByte); 10 file cabinets = 1DVD

2,000 file cabinets = 1,000 GBytes = 1 TeraByte (TByte); 2,000 file cabinets = 200 DVDs

1 File cabinet with 4 drawers stores 10,000 pages on average. A company with over 5 years of existence would need about 100’s of such file cabinets to store paper results into issues such as space, cost, search and resource dependency. A quick and innovative approach to handle such issues is to digitize the documents and store them in a digital format. 10 file cabinets of papers that can store about 100000 papers can be stored in 1 Gb memory which is much cheaper than cabinets.

The problem with digitization of documents is how does a company which followed paper based environment turn paperless? Enterprise level Scanning and Digitization Solutions (ESDS) proves to be the best fit solution to this problem.

ESDS helps document imaging and paper scanning that will convert all of your office documents, reports, archives and photographs into high-quality digital images. These images can then be stored into memory disks.

“Our Enterprise level scanning solution i2Scan is intelligent enough to scan batch of documents, separate them into different PDF, add custom header and footer and store them in specified locations.” Royson Rajan, vice president, SoluSoft Technologies Pvt Ltd.

As the world moves toward a green environment, save paper, save tree, save world is the global campaign jargon. Offices are being advised to reduce use of paper and create paperless environment. In order to quickly change a paper based environment to paperless environment, an ESDS can make a big difference in your business